⚡ New · Live Demo Available

WhatsApp orders → Invoices → QuickBooks.
Automated.

Suppliers lose 20 hours a week typing invoices from WhatsApp orders. InvoiceFlow turns every message into a branded invoice, a PDF, and a QuickBooks entry — in under 60 seconds.

Try the Live Demo → Book a Call
60-second turnaround QuickBooks + Xero ready UK VAT compliant No signup for demo
UK high-street shopkeeper managing WhatsApp orders with InvoiceFlow

The Problem: Lost Time, Lost Money.

Manual order processing from WhatsApp is a silent killer for distributor margins. We fix it.

Manual Typing: Hours Lost

Your team spends up to 20 hours a week manually entering WhatsApp orders into invoicing software. That's billable time wasted.

Errors & Lost Invoices

Typographical errors, missed orders, and misplaced invoices lead to customer complaints, payment delays, and revenue leakage.

QuickBooks Reconciliation Nightmare

Matching manual invoices to bank statements and correcting discrepancies consumes even more valuable admin time. Stop the cycle.

How It Works

Four Simple Steps to Automated Invoicing

InvoiceFlow seamlessly integrates with your existing workflow, taking minutes to set up, not weeks.

1

WhatsApp Order Received

Retailers send their orders via WhatsApp, just like they always have. No change to their process.

2

AI Parses & Extracts

Our AI instantly reads the message, identifies products, quantities, and customer details, cross-referencing your price list.

3

Branded Invoice Generated

A professional, branded PDF invoice is automatically created, ready for delivery.

4

QuickBooks Synced & Delivered

The invoice is pushed to QuickBooks, a dashboard entry is logged, and the PDF is sent to your customer via WhatsApp/email.

Powerful Features for Seamless Operations

From intelligent parsing to detailed reporting, InvoiceFlow has you covered.

Human-review Queue

Ambiguous orders with low AI confidence are flagged for quick human review, ensuring 100% accuracy.

Multi-retailer Support

Manage orders and invoices for all your independent retailers from a single, intuitive dashboard.

Branded Invoice Templates

Customise your invoice templates with your logo and branding for a consistent, professional look.

Real-time Dashboard

Monitor sales, invoice status, and key metrics at a glance with your live, customisable dashboard.

Automated Payment Reminders

Reduce overdue invoices with automated, customisable payment reminders sent directly to your customers.

Multi-currency Ready

InvoiceFlow supports multiple currencies, making it ideal for suppliers operating across different markets.

Who It's For

Transforming Operations Across Industries

InvoiceFlow is built for any distributor or wholesaler overwhelmed by manual order processing.

🥤

Drinks Distributors

Automate orders for beverages, spirits, and more. Keep stock flowing and accounts updated.

🍎

Grocery Wholesalers

From fresh produce to packaged goods, streamline invoicing for all your grocery clients.

🧱

Building Materials Suppliers

Handle complex orders for construction supplies with automated precision and accuracy.

💊

Pharmacy Wholesalers

Ensure precise and compliant invoicing for pharmaceutical products to your network of pharmacies.

Reclaim Your Time & Boost Profits

Stop losing hours to manual data entry. InvoiceFlow saves you 20+ hours/week, equating to £2,000+/month in reclaimed admin time.

Calculate Your Savings →
Quote

“InvoiceFlow has transformed our order process. What used to take hours of manual data entry is now done in minutes. It’s genuinely saved us thousands a month.”

— Operations Director
Large Drinks Distributor

Ready to Automate Your Invoicing?

Join the growing number of suppliers simplifying their operations and reclaiming valuable time.

Try the Live Demo → Book a Call